GDPR Privacy Policy
Effective Date: 30th September 2024
Welcome to homeeducationtracker.com (the "Website"). Home Education Tracker Ltd ("we", "our", "us") are committed to protecting and respecting your (the "User") privacy.
1. Introduction
This GDPR Privacy Policy explains how we collect, use, and protect the User’s personal data, including photos, in compliance with the General Data Protection Regulation (GDPR).
2. Data Controller
Home Education Tracker Ltd is the data controller responsible for the User’s personal data. If you have any questions or concerns about this policy or our data practices, please contact us at admin@homeeducationtracker.com.
3. Personal Data We Collect
We may collect and process the following personal data about the User:
- Identity Data: Name, username, or similar identifier.
- Contact Data: Email address, phone number, and postal address.
- Payment Data: Payment information relating to location and card details for subscriptions.
- Technical Data: IP address, browser type/version, time zone, plugins, OS, and platform.
- Profile Data: Usernames and passwords, preferences, and feedback.
- Content Data: Photos and any information the User uploads to the Website.
- Usage Data: Information about how the User uses the Website.
- Marketing and Communications Data: Preferences in receiving marketing from us and communication preferences.
4. How We Collect The User’s Data
We use different methods to collect data from and about the User including through:
- Direct Interactions: The User may give us Identity, Contact, and Content Data by filling in forms, uploading information about their home education journey, uploading photos, or by corresponding with us by post, phone, email, or otherwise.
- Automated Technologies or Interactions: As the User interacts with the Website, we may automatically collect Technical Data about their equipment, browsing actions, and patterns.
5. How We Use The User’s Personal Data
We will only use personal data as allowed by law. Most commonly, we will use personal data to:
- Provide and maintain the Website
- Manage the User’s account
- Enable the User to upload content, information, and photos
- Notify the User about changes to the Website or services
- Allow the User to participate in interactive features of our Website
- Provide customer support
- Gather analysis or valuable information to improve the Website
- Monitor the usage of the Website
- Detect, prevent, and address technical issues
6. Legal Basis for Processing Personal Data
We rely on the following legal bases to process the User’s personal data:
- Consent: The User has given clear consent for us to process their personal data for a specific purpose.
- Contract: The processing is necessary for a contract we have with the User, or to take steps at the User's request prior to entering into a contract.
- Legal Obligation: The processing is necessary for us to comply with the law.
- Legitimate Interests: The processing is necessary for our legitimate interests, and the User’s interests and fundamental rights do not override those interests.
7. Data Retention
We will only retain the User’s personal data for as long as necessary to fulfil the purposes we collected it for, including for legal, accounting, or reporting requirements.
8. The User’s Rights
Under GDPR, the User has the following rights regarding their personal data:
- Right to Access: Request a copy of the personal data we hold about them.
- Right to Rectification: Request correction of any inaccurate or incomplete personal data.
- Right to Erasure: Request deletion of personal data under certain conditions.
- Right to Restrict Processing: Request restriction of processing under certain conditions.
- Right to Data Portability: Request transfer of personal data to another organisation or to the User under certain conditions.
- Right to Object: Object to our processing under certain conditions.
To exercise any of these rights, please contact us at admin@homeeducationtracker.com.
9. Data Security
We have put in place appropriate security measures to prevent the User’s personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. We limit access to personal data to employees, agents, contractors, and other third parties who have a business need and are subject to confidentiality obligations.
10. Sharing Personal Data
We do not share personal data with third parties except as necessary to operate the Website, fulfil any requests the User makes, or comply with legal obligations.
11. User-Uploaded Content
By uploading photos and data to the Website, the User consents to the processing of that content to provide our services. We do not claim ownership of any content the User uploads.
12. Children's Privacy
By design, the Website allows parents/guardians to record information and upload photos of their children. We do not knowingly collect personal data from children directly. By uploading photos, the User confirms they are the parent or legal guardian and have the legal right to consent to processing of the children’s data.
13. Changes to This Privacy Policy
We may update this GDPR Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify users of significant changes by posting the new policy on our Website with a new effective date.